Meeting room and Hall hire

Implications of the CV19 Pandemic 22 September 2020 

On 22 September the government announced its plans to bring in tougher controls over the wearing masks in a variety of settings and controls over the numbers of people who meet together.  Many of the Social Distancing rules  issued on Monday 14 September still apply and may be reached HERE.  They introduced the “rule of 6” which restricts the number of people who may meet inside or outside to 6 individuals.   It is against the law to infringe these rules and there is a scale of fines starting at £200 rising to £6,400.   Adhering to the rules is therefore NOT optional.  There are however a number of  exceptions which apply to the use of our facilities where groups may be larger than 6 including:-

for work, or the provision of voluntary or charitable services

registered childcare, education or training

supervised activities provided for children, including wraparound care, youth groups and activities.

wedding and civil partnership ceremonies and receptions – up to 15 people, in a public place.

religious and belief-based life cycle ceremonies – up to 30 people  in a public place.

organised sport or exercises classes or licensed outdoor physical activity & support groups.

formally organised groups to provide mutual aid, therapy or any other form of support.

The current government guidance for safe use of multi-purpose community facilities may be found HERE.

The numbers who may use the Garden Hall is limited to 30 people and the small meeting room is limited to 4 people.

In the light of the CV19 challenges and community risks the Trustees have decided to prioritise use of the facilities to youth and exercise groups, community users (charities or individuals), mutual aid groups and business users.  At the moment we will NOT take bookings for Wedding Celebrations or for 18th or 21st Birthday parties.  Parties for young children will be considered but a Risk Assessment will be required and numbers have to be restricted by the “Rule of 6”.

Should you wish to book our facilities you MUST provide us with a proper Risk Assessment (RA) indicating how you will hold your event to ensure it is safe for participants.  The greater the number of participants the more comprehensive the RA should be.  For small groups , 6 people or fewer, the RA may be a brief explanation, in an email, clearly stating how the event is to be managed.  For events involving more than 6 people we require a  detailed RA (which may still be in an email), this needs to be more comprehensive the greater the number of people. Only if we are content with the RA will a booking be confirmed.

We provide sanitisers at the entrances to the rooms.  In the Garden Hall there are two entrances which may be used for entrance and exit, in the kitchen there are easy to use “mops”  which may be used to sanitise the floors,  these should be used by exercise groups if participants touch the floor before and after their event. There are also surface wipes available which should be used before and after events to clean surfaces which have been touched.

We do ask that after use organisers check that before departure the loos have been flushed (you would be horrified!) and the lights in the loos and the hall are switched off.


Charges Effective September 2020

There are no changes to existing users charges until January 2021

Community users

Booking times should include time required for set up and tidy up.

Garden Hall  Days – during the week & weekends £20.00 per hour.  Evening bookings  6.00pm – 10pm = £150.00.

Small Meeting Room  £15 per hour.

Businesses  / Individuals.   

Garden Hall £30 per hour. Evening bookings  6.00pm – 10pm = £200.00.

Small Meeting Room £20 per hour.

Bookings, including the smaller meeting room, may be seen: Current hall bookings

For all bookings please complete the Hall booking enquiry form and sign the Conditions of Hiring the Garden Hall/ Meeting Room: Hire Conditions

Both should be sent to Michael Jones on michaeljones560@hotmail.co.uk

Please note:
– 21 September 2020 – Bookings for 18th or 21st birthdays at the moment are not being taken for the Hall.
– A deposit of £250 is required for evening/ weekend events in the Garden Hall.  Event bookings during the day do not normally require a deposit. Deposits will be banked but returned if no problems occur.
– The cancellation policy is detailed in the Booking Conditions of Hire form.

For further details, to arrange a viewing or to check availability of the rooms please contact Michael A Jones on Tel: 07583 527395 or you can complete the online Hall Enquiry Form contact.


Getting here

Access to the Garden Hall and Meeting room is ONLY via South Street (see contact us for map). There is NO access via the house on 44 Watlington Street.

The Facilities

We believe you will be delighted by our Oasis hidden away in the centre of Reading where you can relax and enjoy the garden and hall in peace and tranquillity. We have a large (24 x 41ft) Garden Hall which is set within our recently restored Gardens for all to enjoy.  A video of the gardens may be seen  The Garden Restoration  

The site is no-smoking throughout. 

Garden HallThe Garden Hall

The Garden Hall will hold around 100 people for a standing reception. However as at September 2020 during the CV 19 Pandemic this is constrained by Government regulations to 30 for some events and 6 for others.  See the CV19 guidance at the top of the page.

The Mayoress of Reading recently described the Garden Hall as having the feel of a Scout hut, with a difference.  The Mayoress was not wrong as after its time as a school hall, for Kendrick Girls School, it has been used by Guide and Scout groups but also the by the WI, dance and fitness groups, for society AGMs. It has however been updated considerably.

The hall is on one level throughout making it fully accessible. We also have flip charts, a light projector available and small plug in speakers, we do not have any other audio visual equipment. There is a large blank wall to project onto. There is a BT Broadband for customers use.

Kitchen August 2020

Kitchen August 2020

The professionally furbished kitchen has direct access to the hall and is equipped with an oven, urn, fridge,  microwave, adequate sink and preparation tables. In normal times there are 50 cups, saucers and side plates, jugs for juice and some cutlery such as forks and teaspoons.  However during the CV 19 pandemic we ask that all crockery/ cutlery is provided by the hirer along with any specific catering services.

Constraints on use (in normal times but see also CV19 constraints)

 The garden Hall is licenced for entertainment (Performing Rights Society) but does not hold an alcohol licence (this means you can provide alcohol for your guests but you many not sell it) nor is there a bar.   Outside bars can however be brought in as well as discos or other entertainments and even a chippy van to be a bit different.   We do however require that all debris is cleared on departure, or that arrangements are made on booking if this is not practical (e.g. next morning after a party).

The Small Meeting Room

We also have a small meeting room available for hire during the daytime and evenings also.  In normal times this will accommodate a meeting of 10 people or as an office 2-3. However during the CV 19 pandemic this is constrained to 4. A completely self contained heated room it comes with a kitchenette and toilet facilities. You also have the opportunity to take full advantage of the garden to relax from the meeting or team building exercise.

Parking

We can only offer secure parking for 2 cars during the weekday daytime. We can though accommodate 25 cars during the evening and weekends. There is  metered parking in South Street itself. We are close to good bus routes and a short walk from the town centre, Reading Station is approximately a 15 minute walk.